Guidelines for completing the application for enrolment form

Initial instructions

This guide helps you to complete the Application for Enrolment form and/or Unit enrolment form.

Future students: Please follow the instructions in this guide to help you when filling in your form/s.
Current students: Please refer only to the section/s for which you require assistance when filling in your form/s.

Where information is not available in this guide, please refer to the ALC handbook or relevant website locations.

How to complete the form

The forms are designed to be completed electronically. We suggest you

Save to your computer
Tab [or scroll] to each question and type in your response
Tab [or scroll] to each box and press the space bar or click with your mouse and a [X] will appear. To remove the [X] press on the space bar or click with your mouse again

Step-by-step instructions

Enter the information requested on the application for enrolment form. Explanations are provided for completing each section of the form.

Personal details section

Personal details

CHESSN no

The Commonwealth Higher Education Student Support Number [CHESSN] is a unique identifier used by all higher education providers in communication with the Australian Government. Students who are recipients of Commonwealth assistance will need to use a CHESSN to access their records via myUniAssist. MyUniAssist is a web-based Higher Education Information Management System [HEIMS], developed by the Commonwealth Government to assist in the management of fee arrangements and allows students to monitor their:

Student Learning Entitlement [SLE]
Higher Education Loan Program [HELP] assistance
Commonwealth Learning Scholarship

How do I get a CHESSN?
The CHESSN is included on the Commonwealth Assistance Notice [CAN] which is provided by ALC to students electronically after the census date for each study period.

How long do I need a CHESSN?
You will only ever be allocated the one CHESSN for the rest of your academic life. It will continue to be used after your academic award is completed for monitoring Commonwealth assistance and allocating lifelong SLE.

Informed consent
In the application for enrolment form you are asked to consent to personal, identifying information being provided to the Department of Education, Employment and Workplace Relations [DEEWR] and the Australian Taxation Office [ATO] for the allocation of a CHESSN and the management of your Commonwealth assistance.

Your personal details will be used to verify your identity and to ensure that you are not issued with a duplicate CHESSN.

Further information
Further information about myUniAssist and CHESSNs can be obtained from the 'going to uni' website at: www.goingtouni.gov.au.

Names

Ensure you provide any previous surname[s] or family name[s] as well as your current name and that your given names are consistent with your official records eg Katherine not Kate. This information is particularly important if you have prior studies under a previous name.

If you wish to be called by a name different from that listed as your given name please enter it next to ‘Preferred name’.

Other personal details

Enter or select the appropriate responses from the drop down menus.

Address and contact details

Addresses and contact details

If you change your address at any time after you have lodged your application form, please complete the Enrolment variation form.

Telephone numbers
It is important that you enter at least one telephone number in case ALC staff need to contact you about your application.

Email
You are encouraged to supply an email address, as this is ALC’s preferred method of contacting you. Please ensure the address is current and that you enter the details accurately.

Emergency contact

Please supply the day phone number and/or mobile number of a family member or close friend for ALC to contact in an emergency.

Study details

Have you previously studied at ALC?: Include studies commenced and/or completed at ALC or one of its former institutions eg Luther Seminary, Lutheran Teachers College, Luther Campus.
When will you commence study?: Enter when you intend to commence study at ALC.

Citizenship and other personal details

Citizenship status

Indicate your citizenship/residency status.
Please note that:

only Australian citizens and students with a permanent humanitarian visa can apply for FEE-HELP.
certified documentary evidence is required for those who are not an Australian citizen.

Which language is spoken at your permanent home address?

Please indicate the language you speak at home. If you are a temporary resident, enter the language that is spoken in your country of origin.

Do you have any special needs requiring extra support for your studies?

Please indicate any special needs [disability/impairment, long term medical condition or English language need] which may impact on your studies and any assistance/special consideration or reasonable adjustments you may require.

Other personal details

Enter or select the appropriate responses .

Education and qualification details

Which year did you leave secondary school?: Enter your last year at secondary school.
Have you completed Year 12 at a school or TAFE?: Enter responses in those categories that apply to you.
List all tertiary studies previously attempted or completed: Enter the courses [including years undertaken and institution] you have previously attempted or completed at tertiary level together. Please ensure that you supply official academic transcripts for all studies completed.

Education level of your parents or guardians

For statistical purposes the Australian Government Department of Employment, Education and Workplace Relations requires ALC to collect information about the highest level of education completed by your parents or guardians.

Enter the answers about the people [up to two] who, during all [or most] of your school years, were your parents or guardians. If you have more than two, answer about those you have spent the most time with.

Promotional feedback and data

How did you first hear about ALC?: Enter from whom or where you first heard about ALC.
State of birth: Enter the state in which you were born.
State living in prior to applying: Enter the state in which you are currently living or just have left to begin study at ALC.

Course details section

Enrolment details

Select the undergraduate or postgraduate course in which you wish to enrol. For information about the courses ALC offers please refer to the ALC Course Handbook [currently being updated] —which includes the course structure.

Please note: The ALC Course Handbook is being updated in line with the recent reaccreditation process. Please check the website for updates as they become available.

Which of the following course entry requirements best describes your current situation?

Enter the category that best describes your current situation.

In which ALC school will you study?

Select the school in which you wish to study. Pertinent information about the schools can be found as follows:

If you are a teacher, or applying for or enrolled in a teaching course: Select School of Educational Theology [SET]
If you are a pastor or wishing to train as a pastor in the LCA: Select School of Pastoral Theology [SPT]
If you are a nurse, lay worker, chaplain, social worker etc or studying in these areas, or if you wish to study theology: Select School of Theological Studies [STS]

Credit transfer and recognition of prior learning [RPL]

Credit transfer is a process which allows you to seek recognition for prior studies and/or life skills/experience. If you are eligible for credit transfer you may be able to complete your studies within a shorter length of time. For forms and further information refer to: www.alc.edu.au/enrolments/creditTransfers/

Attendance details

How will you attend?

Enter your attendance preference based on how many credit points you are enrolled in over an academic year.

Attendance type	Over an academic year	Semester study period	Trimester study period
Full-time	75% [6 x 10cp] or more	75% [3 x 10cp] or more	66.6% [2 x 10cp] or more
Part-time	74% or less	74% or less	66.5% or less

Please note: Attendance is based on Centrelink requirements.

Where will you attend?

Enter your attendance mode based on attendance at ALC Adelaide [on campus] or elsewhere [off campus] or a combination of both [both on and off campus].

Course completion details

For all students except those in the Lutheran Strand

If you plan to complete your course of study by the end of 2010:
Select Yes to I am planning to graduate from ALC in 2010.

If you are not planning to complete your course of study by the end of 2010 but you do intend to complete the course in which you are currently enrolled:
Select I am enrolled in a full ALC course [not Lutheran Strand students enrolled in DipTh(Ed)] and enter the year you plan to complete the course.

If you do not intend to complete the course you are currently enrolled in:
Enter the year you plan to complete your final unit of study with ALC.
Then select either
I am enrolled in selected unit/s of a course only and intend to graduate from another institution
or
I am enrolled in selected unit/s only and do not intend to complete a course at ALC.

Part time students
If you are part-time and intend to complete the entire course, either predict the total time you plan to complete the course, otherwise we suggest you double the nominal length of the course you choose.

For students in the Lutheran Strand

Enter the year you plan to complete your final unit of study at the university where you are enrolled or attending
Select I am enrolled in selected unit/s of a course only and intend to graduate from another institution.

Future student details section

This section is specific information to assist ALC in processing your application to study in a particular school and course. Please complete the relevant sections. If you have any questions please refer to the following

Undergraduate courses
For further information contact the relevant Head of School or refer to the Schools at ALC on the website [www.alc.edu.au/schools/] or the ALC Handbook.

Postgraduate courses
For further information contact the relevant Head of School [coursework degrees] and/or the Postgraduate Research Coordinator [research degrees] or refer to the ALC Handbook.

Unit enrolment section

If the unit enrolment section does not appear in your Application for enrolment form, you will need to enrol in your unit/s via the appropriate unit enrolment form and complete as per the following timeline:

Future School of Pastoral Theology [SPT] students—after you have been approved to study
Future overseas students [with a valid student visa or pending application]—in consultation with the appropriate Head of School during the orientation period

Once you have completed any unit enrolments for the year, use the appropriate unit enrolment form to enrol in further units.

More help on unit enrolments

Course

Select the course you have chosen in the Enrolment details section of Course details.

Notes

Ensure you familiarise yourself with this information.

Key to ALC unit study modes

The key lists the unit study modes offered through ALC. When you select a unit in any study period, only the study modes available for it are listed.

Only select the option of ‘other’ if the unit which you are required to complete for your course is not available by suitable study modes. If this is the case, please consult the Head of School to discuss how you can complete the unit.

Selecting units to study

The course structure is briefly outlined in each form.

Scroll down to locate the appropriate course and make your choice/s for the year [or individual study period] from the listed core and elective units.

For further assistance please contact the relevant Head of School [coursework degrees] and/or the Postgraduate Research Coordinator [research degrees] or refer to the ALC Course Handbook [currently being updated].

Workshops

Whenever you have selected ‘mixed’ study mode as your unit study option, you need to complete this section—enter the details of the unit, venue and dates.

Workshops scheduled for the year are listed in the 2010 workshop calendar [PDF].

Further workshops in units listed on the workshop calendar may be offered if a cohort of at least 6 students is available in any region. To indicate your interest in any workshop not currently scheduled, select the study mode option of ‘other’ for the pertinent unit on your application for enrolment form and contact the Head of School to discuss your needs.

Audit units—not for credit [undergraduate courses only]

Enter unit details as required.

Note: Students may audit an undergraduate unit at the discretion of the lecturer, and with the approval of the Head of School. [Regular class attendance is required.]
Audit units—not for credit

Additional information

Enter any comments or special requests you may have in relation to the course enrolment.

Research enrolment mapping plan [for research students only]

Complete this section in consultation with the Postgraduate Research Coordinator [email: postgraduate.research@alc.edu.au].

Financial section

All tuition fees are to be paid prior to the commencement of the unit. Please refer to the 2010 Fee schedule and ALC Tuition Fee Setting Policy.

Please contact the Business Office if you need to discuss any financial matters.

Student contact details for payment of tuition fees

Enter details as requested.

For teachers in Lutheran schools

If your school has agreed to pay your tuition fees [in full or part] it is your responsibility to ensure that this is done.

Please complete the following section if applicable:
If not one of the above or payment is to be made by a third party [eg Lutheran school] please indicate details below.

An invoice is sent directly to you. Please forward that to the person responsible for making the payment and ensure that the full tuition fee is received by ALC prior to the commencement of the study period for which the unit payment is required.

Financial details

How will you pay your tuition fees?

Enter how you wish to pay your tuition fees. Choose from the following:

Upfront: Payment is required prior to the commencement of the unit within the pertinent study period
Through FEE-HELP: FEE-HELP is only available to Australian citizens or permanent humanitarian visa holders

For information about FEE-HELP refer to going to uni FEE-HELP information [PDF].

To request a FEE-HELP booklet and Request for FEE HELP assistance form, contact the ALC Business Office, or the appropriate school administrator.
Combination of Upfront and FEE-HELP

If choosing a combination of Upfront and FEE-HELP, please note that this is for full unit payment only, not part-payment of a unit.

What is your preferred method of payment?

Enter preferred method of payment.

Student comments or special requests [related to financial issues only]

Enter any comments or special request you may have.

Terms and Conditions of Enrolment and Declarations section

Student induction checklist

As a registered Higher Education Provider of education and training courses to domestic and overseas students, ALC is required to provide specific student information and to ensure that all students have access to, understand and accept the information, which you can access from the relevant links below.

Domestic students
Overseas students

Conditions of enrolment

Ensure that you read and sign all of the sections of the terms and conditions of enrolment and declarations.

Information release

Select your response regarding release of your personal information.

Checklists [Domestic students]

The checklist section is provided so that you can check that you have obtained and submitted all supporting documentary evidence requested and have signed all of the conditions of enrolment sections.

Certification of supporting documentary evidence

ALC will accept copies if they have been properly certified by one of the following:
Bank Manager, Barrister, Commissioner for Declarations, Doctor, Dentist, Justice of the Peace, Minister of Religion, Marriage Celebrant, Pharmacist, Police Officer, School Principal, Shire Secretary, Solicitor, Town Clerk, Veterinary Surgeon, Accountant [must be either a member of the Australian Society of Practising Accountants or the National Institute of Accountants].

The copy will need to be endorsed by any of the persons listed above, with the following information [or a stamp containing the following information]

I certify that this is a true and accurate copy of the original document, which I have sighted.

Signature:
Name in full:
Appropriate position title:
Registration No.: [if applicable]
Organisation: [if applicable]
Address: [if applicable]
Date:

Checklist—supporting documentary evidence [Overseas students]

The checklist—supporting documentary evidence section is provided for you to check that you have obtained and submitted all supporting documentary evidence requested and have signed all of the conditions of enrolment sections.

Certification of supporting documentary evidence

The copy will need to be endorsed by any of the persons listed above, with the following information [or a stamp containing the following information]

I certify that this is a true and accurate copy of the original document, which I have sighted.

Signature:
Name in full:
Appropriate position title:
Registration No.: [if applicable]
Organisation: [if applicable]
Address: [if applicable]
Date:

Application fee

A non refundable application fee is charged.

The application fee covers but is not limited to the application process and consideration of the applicant’s suitability for the course.

Change of application details

It is your responsibility to immediately advise ALC of any changes to application details, including personal information such as contact details and name change, by completing the ALC Enrolment variation form.

Application closing dates

Your prompt submission of the application would be appreciated.

Closing dates

Future overseas applicants [with a valid student visa or pending application]:

30 August each year, for the following year

[Please note—the application for enrolment form is updated in October each year, please use the one currently on the website for enrolment in the following year.]
[Applications will be received after that date at the discretion of ALC.]

Future School of Pastoral Theology applicants:

30 November each year, for the following year

All other applicants/students:

Prior to the commencement of the scheduled unit.

For critical enrolment dates check the academic calendar on the ALC website at: www.alc.edu.au/enrolments/help/critical-dates.asp.

Submission of application for enrolment

Please forward applications [except for School of Pastoral Theology applicants] as follows:

Completed electronically send to: enrolments@alc.edu.au
Hard copies post to:
   Office of Registrar
   Australian Lutheran College
   104 Jeffcott Street
   NORTH ADELAIDE SA 5006
   Australia
Hard copies fax to: +61 8 8267 7350

School of Pastoral Theology applicants please forward as follows

Completed electronically send to: spt@alc.edu.au
Hard copies post to:
   The Administrator
   School of Pastoral Theology
   Australian Lutheran College
   104 Jeffcott Street
   NORTH ADELAIDE SA 5006
   Australia
Hard copies fax to: +61 8 8267 7350

Please keep a copy of the application for your own record

Updated: 03/11/2009 [1.01]

See also: